Vistra Communications LLC

  • Legal Assistant - Collateral Litigation

    Job Locations US-FL-Miami
    Posted Date 3 weeks ago(9/28/2018 4:07 PM)
  • Overview

    Vistra Communications has an immediate opening for a Full Time Legal Assistant for the Collateral Litigation for our client, the United States Attorney’s Office, Southern District of Florida. This position is located in downtown Miami. 


    Core duties and responsibilities include the following. Other duties may be assigned.


    • Monitors EM/ECF e-mail mailbox and manages all e-mails concerning 3582, 2255, 2241, and other miscellaneous post-conviction motions. Monitors bounce-back e-mails and determines appropriate assignment.
    • Researches each new individual motion using case management system; determines Section or AUSA assignment for each motion.
    • Within established timeframe sends to the assigned AUSA or Section Chief the 3582 motion and/or CM/ECF e-mail with the link to the motion via e-mail.
    • Within established timeframe sends to the assigned AUSA or Section Chief the 2255 or 2241and the related criminal and civil docket sheets via e-mail.
    • Promptly corresponds with other USAO Districts when a 2241 is forwarded to the SDFL in accordance with DOJ protocol; timely manages the assignment of out-of-district 2241s by determining appropriate AUSA or Section; communicates and provides AUSA or Section Chief the out-of-district 2241, including pertinent docket sheets and instructions with appropriate deadlines; maintains appropriate communication with out-of-district personnel and assigned AUSA concerning case status and submission of the draft 2241 response.
    • Ensures that copies of all 2255 and 2214 motions are filed in Q: drive folders, creating applicable folders. As necessary. Inputs all relevant information in the 2255/2241 databases on a timely basis.
    • Monitors 3582, 2255 and 2241 mailboxes and evaluates and distributes all e-mails from and to the Court District AUSAs, DOJ, other Districts, or other personnel. All relative documentation is properly forwarded to assigned party within a reasonable time which allows sufficient time for responding party to complete response; updates District’s pertinent databases.
    • Maintains open communication with District’s AUSAs and professional staff and responds to any inquiries pertaining to 3582s, 2255s and 2241s
    • Develops and conducts thorough, timely and complete research relating to the litigative needs of the District regarding 32582, 2255 and 2241 motions and handles the assignments with authoritative independence.
    • Develops methodology for collection of relevant data, selects sampling techniques, issuing reports and analyzes data, and evaluates findings concerning problems encountered.
    • Works under the supervision and in conjunction with the Collateral Litigation Coordinator to perform such other duties as are necessary with regard to 3582, 2255, 2241, and other miscellaneous post-conviction motions.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    • High school diploma is required.
    • Three to five years of experience in administrative, professional, investigative, technical, or other responsible work related to the field of criminal law.
    • Ability to communicate written/orally with Court personnel, personnel of other USAOs and other local and federal agencies.
    • Ability to communicate effectively with employees, attorneys and professional support staff, regarding all matters related to the assignment and timely filings of legal documents.
    • A qualified typist is required (40 words per minute).
    • Skill in operating a personal computer; in using on-line legal research sites such as Lexis/Nexus/Westlaw; and in using spreadsheets to compile, sort and evaluate data, and prepare reports.
    • Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., scanning, copy enlargement and reduction.
    • Ability to review and analyze data and information from multiple sources.




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